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Admin Assistant

Incyte Diagnostics

This is a Full-time position in Spokane, WA posted April 2, 2021.

Administrative AssistantJob Title Administrative AssistantDepartment AdministrationStatus Non-ExemptReports To Chief Human Resources OfficerGeneral SummaryThis position will work with our Incyte teams to provide administrative assistance to the employees, management, and pathologists. Job duties may include meeting minutes, travel arrangements, event planning and coordinating, credentialing support and general admin duties.Minimum QualificationsHigh school diploma, or equivalentKnowledge of or ability to learn quickly the use of computer systems, programs and applicationsExcellent command of the English language including grammar, spelling and punctuationAbility to establish priorities and coordinate work activitiesAbility to be resourceful with provided tools and works with little supervisionAbility to maintain trust and confidentiality with sensitive materialsAbility to exhibit professionalism and diplomacyAbility to exhibit extraordinary attention to detail and multi-tasking abilitiesPreferred QualificationsProficient in Microsoft Office; primarily Word, Excel, and Outlook (email and calendaring)Two years of administrative/secretarial experience, including one year with a healthcare organizationTranscription or Scribe experienceExperience with credentialing supportPrevious experience with travel accommodations, and in event planningHigher Education in Business or Healthcare AdministrationEssential Job ResponsibilitiesAdministration SupportCredentialing SupportPerformance RequirementsAdministration SupportResponsible for taking and distributing minutes at assigned committeesDistributes agendas for assigned committee meetingsTranscription of small hospital visit scheduling and production/distribution of reports of visitSetting up corporate meetings (room, food, drinks) to include shareholder meetings, etc.Responsible for organizational-wide business corporate travel and conferences, etc.Assist in backing up communications and preparations for company-wide meetings and activitiesPosts daily meeting room calendarsEfficiently and correctly sorts corporate mail for management and pathologists, paying special heed to confidential items to include preparation of pathologist mail packets and distribution for send-out by courier deadlines.Other duties as assignedCredentialing SupportAssist in the review of credentialing files and work with Pathologists to obtain missing, incomplete and expiring informationAssist with maintaining and tracking of state licensing recordsAssist with maintaining state controlled substance registrationAssist with maintaining and tracking hospital privilegesAssist with maintaining malpractice insurance filesAssist with maintaining and reporting quarterly CME records for all PathologistsAssist with tracking Pathologists MOC (Maintenance of Certification) requirementsEstablish and maintain long-term working relationships with Pathologists to ensure good support and communicationUtilize advance problem solving skills to resolve issues and conflicts that may ariseMental/Physical RequirementsDaily activity is 90% sitting and 10% walking or standing.Work EnvironmentWork is in a well-lighted office environment.Frequent exposure to CRT (computer monitors), repetitive motions, light lifting (EEO NotificationIncyte Diagnostics is an EOE, including disability/vetsIncyte Diagnostics is an EEO employer – M/F/Veteran/Disability/Sexual Orientation/Gender Identity

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