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Office Assistant 4 – POOL (OPEN CONTINUOUSLY)

Spokane County

This is a Full-time position in Spokane, WA posted June 29, 2021.

Office Assistant 4
– POOL (OPEN CONTINUOUSLY)Print ( Assistant 4
– POOL (OPEN CONTINUOUSLY)Salary$27,668.88
– $37,334.88 AnnuallyLocationSpokane County Campus 1116 W Broadway Spokane, WAJob TypeRegularDepartmentVariousJob Number19-00045ClosingContinuous+ Description+ Benefits+ QuestionsJob SummaryTOTAL COMPENSATION: $35,416
– $47,788 annually.

Total compensation is an estimate based upon base compensation, median retirement fund contributions, and current employer-paid health and related benefit contribution rates (including medical, dental, life insurance, long term disability, and leave).

The actual total will vary depending upon each employee’s enrollment choices.IMPORTANT NOTE: Spokane County is recruiting for a variety of Office Assistant 4 vacancies.

This recruitment will be used to establish a pool of candidates for regular and extra help positions in various offices.

This pool recruitment is open continuously; however we reserve the right and may exercise the option to close this recruitment at any time as we monitor the effectiveness of the pool.

Eligible candidates will remain active in the pool for 6 months from the date of application and will be referred to our hiring managers as positions become available throughout the County.

To remain in the pool after 6 months, you must reapply.SALARY NOTE: The salary listed above is for a position covered by the 1553 Union Contract.

For non-represented positions, the salary is as follows:$15.99
– $22.40 Hourly$2,598.96
– $3,639.87 Monthly$31,187.52
– $43,678.44 AnnuallyPerforms clerical or technical support work requiring independent judgment.

Duties include performing clerical and technical support work requiring application of various work methods and procedures which may be relatively complex, some familiarity with laws and regulations controlling the department and with departmental functions, policies and practices.Examples of DutiesAnswers incoming calls; takes messages as appropriate; directs caller to correct individual.

Receives and resolves or refers citizen complaints to appropriate authorities.Types legal documents, letters, narrative and statistical reports, minutes, agendas, contracts, bids, etc.

using typewriter or word processing program.

Proofreads and corrects drafts for grammar, punctuation, spelling, and format.

Takes dictation and/or transcribes from tapes and answers correspondence.Compiles data based on research techniques and on statistical compilations which require an understanding of department programs, policies and procedures.

Drafts financial, statistical, narrative, and/or other reports as requested.Follows up on actions of a court, committee, board, etc.

to ensure that decisions are implemented, documents are prepared and appropriate parties notified.Resolves errors by researching causes and/or remedies which may require contacting the public, vendors or public and private agencies, groups or individuals.Processes and/or enters data or information in computer system; computes fees and issues relevant forms within statutory or office policy limitations; receives and issues receipts for payments for licenses, permits, services, etc.Performs payroll duties such as time and wage computation and leave accrual and usage; prepares personnel action forms; orders departmental and office supplies; prepares vouchers and makes purchases.Maintains stockroom including ordering, restocking inventory, bookkeeping, and bill paying.Prepares legal mailings/certifications as required by state and local laws; prepares letters and supporting documents for Board, Committee, or Hearing Body agenda items; arranges for meetings, conferences and hearings.Performs other related duties as required.Minimum RequirementsTRAINING AND EXPERIENCE: High school diploma or equivalent.

One year of experience at a level equivalent to Office Assistant 3 performing related work which would enable the individual to obtain a familiarity with the general intent or function of the department or division, or substituting coursework or training in office practices, secretarial science or other related area for up to six months of the experience.Selection FactorsConsiderable knowledge of:
• administrative support functions including the operation of standard office machines and equipment including word processing programs and computer terminals.Knowledge of:
• basic English composition, spelling, grammar and other support skills as required by the position.
• the operations, functions and terminology common to the department and the work applied for.Ability to:
• develop and maintain effective work relationships with co-workers, supervisors, officials and the general public.
• maintain complex records and files and to prepare technical, legal, or statistical reports.
• communicate effectively both orally and in writing.
• to work independently with little or no direct supervision and to understand and carry out complex oral and written instructions.
• work with speed and accuracy in a courteous manner when dealing with the public.
• handle mathematical calculations quickly and accurately.SPOKANE COUNTYEmployee Benefits SummaryThe following is a brief list of benefits available to Spokane County regular employees.

Complete information is available from Human Resources Department.

This information is subject to change.PAID TIME OFFSpokane County Observed HolidaysUp to 10 (ten) paid holidays are observed by Spokane County.PTONon-represented and a select group of represented employees receive a bank of hours that combine both vacation and sick leave into a paid time off bank.

There is no waiting period to use this time and it starts out at almost 2 days per month accrual.VacationFor employees with less than five (5) years of continuous service, the accrual rate is 1 day of vacation each month for a total of 12 days per year.

After six (6) months, employees are eligible to take accumulated vacation time.

(Please note the vacation time accumulation may vary depending on contract language).Sick LeaveSick leave is earned at 1 day per month and can be taken as the days are accumulated.Other LeavesSpokane County provides several other paid leaves such as: bereavement leave, jury duty and military duty leave.INSURANCE BENEFITSMedical InsuranceTwo plans are currently available: Premera Blue Cross (PPO) and Kaiser Permanente (HMO).

Spokane County pays 95% of the premium for full-time employees and 90% of the premiums for spouses and dependents.

Premiums are deducted each pay period (pay periods: 15th and last day of the month).2020 Rates:PremeraEmployee Only: $17.18 per pay periodEmployee & Spouse: $67.55 per pay periodEmployee & Family: $94.70 per pay periodEmployee & Child(ren): $61.52 per pay periodKaiser:Employee: $16.23 per pay periodEmployee & Spouse: $63.50 per pay periodEmployee & Family: $88.58 per pay periodEmployee & Child(ren): $58.09 per pay periodDental InsuranceTwo plans are currently available: Delta Dental of Washington (PPO) and Willamette Dental (DMO).

Spokane County pays 95% of the premium for full-time employees and 90% of the premiums for spouses and dependents.2020 Rates:Delta Dental Willamette DentalEmployee: $2.71 per pay Employee: $2.99 per payFamily: $5.42 per pay Family: $5.98 per payGroup Life InsuranceThe County provides a $25,000 group life insurance policy to employees that are non-represented, elected officials, 1553, 1553S, 280, 1135, 17, PWG, SPA, 492J, 492N, DSA, Road Supervisor Guild, RIC, OLC, and 690.

The County provides a $10,000 benefit for those represented by 492.

This benefit is paid in full by Spokane County.Long Term Disability CoverageProvides an income protection benefit in the event of a long-term illness or injury at rate of 60% of income up to a maximum of $5,000 per month.

Spokane County pays the full premium for this plan.RETIREMENTRetirement Plan (401a)Spokane County employees are automatically included in the Washington State Retirement System.

Both the employer and the employee contribute to the plan.

This retirement plan provides a guaranteed lifetime monthly benefit once vested and eligible for retirement.Additional Retirement Plan Option (457b)Employees may supplement their retirement income and save money on taxes by participating in this optional County program.

Roth (after-tax) option is also available through this retirement plan.VOLUNTARY BENEFITSAFLACSupplemental insurance is optional and is provided by AFLAC to help pay for benefits not covered by major medical insurance.

The employee pays 100% of the premium.Travel AssistanceProvides additional travel protections anytime you travel more than 100 miles from home.

Includes pre-trip information, emergency ticket replacement, and emergency evacuation coverage.

This benefit is paid in full by Spokane County.Flexible Spending Plan (FSA)Spokane County sponsors a Section 125 Flexible Spending Account to allow out-of-pocket Medical & Daycare Expenses to be paid with Tax Free Dollars.

Premiums are automatically set up pre-tax under the FSA.Voluntary Term Life InsuranceVoluntary Term Life Insurance is additional optional life insurance provided through The Standard Insurance.

New employees are guaranteed up to $50,000 for self and $20,000 for a spouse with no medical underwriting needed.WORK/LIFE PROGRAMSEmployee Assistance ProgramEmployees and their family members are eligible to receive free counseling.

There are also benefits relating to financial and legal concerns.Reduced Cost Bus Pass ProgramSpokane County participates in a program with STA which discounts bus passes to $5 a month.Wellness ProgramsThere are opportunities for nearby exercise programs at reduced cost and education programs around wellness themes including financial well-being, nutrition and stress reduction.DiscountsTh

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