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Secretary (OA)

Veterans Affairs, Veterans Health Administration

This is a Part-time position in Spokane, WA posted April 6, 2021.

SummaryThe Secretary (OA) is located in Diagnostic Imaging Service at the Mann-Grandstaff VA MedicalCenter located in Spokane, Washington and reports directly to the Chief of Diagnostic ImagingService.

The purpose of the position is to increase the effectiveness of the service chief andstaff by performing clerical and administrative support duties.ResponsibilitiesMajor duties include but are not limited to: Providing telephone and receptionist services.

Maintaining records of leave and attendance.

Requisitioning office supplies, repairs on office equipment, and printing services.

Reserving rooms for meetings.

Filing material and maintaining office filing systems.

Receiving and controlling incoming correspondence.

Reviewing outgoing correspondence, reports, etc., for format, grammar, and punctuation, and removing typographical errors.

Writing simple or repetitive, non-technical correspondence such as letters of acknowledgment in accordance with a given format.

Performing typing, or transcribing duties.

Keeping abreast of various procedural requirements, for example, procedures required to process travel.

Maintaining information needed for budget purposes Makes extensive travel arrangements.

Work Schedule: Monday
– Friday, 8:00am to 4:30pmTelework: Ad Hoc.Virtual: This is not a virtual position.Position Description/PD#: Secretary (OA)/PD703610Relocation/Recruitment Incentives: Not Authorized.Financial Disclosure Report: Not require.RequirementsConditions of EmploymentQualificationsTo qualify for this position, applicants must meet all requirements by 30 days of the closing date of this announcement, 03/29/2021.

Typing: In addition to meeting experience requirements, applicants for these positions (Office Automation
– any grade) must demonstrate a typing speed of at least 40 words per minute.

At this time applicants are being asked to self-certify.

Please Note: Self-certification may be verified via administration of the appropriate performance test.

Time-in-Grade Requirement: Candidates may be advanced without time restriction to positions up to GS-5 if the position to be filled is no more than two grades above the lowest grade the employee held within the preceding 52 weeks under his or her latest non-temporary competitive appointment.

For a GS-05 position, you must have served as a GS-3 or higher.

The grade may have been in any occupation but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

Preferred Experience: Process actions in ConCur and VATAS database systems.

You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-04 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include: perform administrative duties including: distribute and control mail, answer and refer phone calls, receive visitors, and provide general non-technical information; prepare correspondences, files, spreadsheets and reports using computer software systems (EXCEL, Word, Adobe, Graphs and Tables); utilize office equipment including computer, printer, fax machine, etc.

OR, Education: Applicants may substitute education for the required experience.

To qualify based on education for this grade level you must have successfully completed 4 years above high school.

OR, Combination: Applicants may also combine education and experience to qualify at this level.

You must have an combination of specialized experience and education beyond some specialized experience equivalent to the GS-4 grade level but less than one year, and I have more than two years, but less than four years of education above high school.

I have computed the percentage of these requirements that I meet, and the total is at least 100% for the GS-5 grade level.

You will be rated on the following Competencies for this position:Attention to DetailClericalComputer SkillsFlexibility Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week.

Part-time experience will be credited on the basis of time actually spent in appropriate activities.

Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is sedentary but does require physical demands of an active office; i.e., bending, reaching, moderate lifting up to 25 pounds (books, binders, reports and mail packages), walking to and from other buildings, and repetitive hand work on a keyboard to access and use acomputer.

For more information on these qualification standards, please visit the United States Office of Personnel Management’s website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.EducationA transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S.

Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment.

You can verify your education here: http://ope.ed.gov/accreditation/.

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.Additional InformationVA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies.

This position may be authorized for telework.

Telework eligibility will be discussed during the interview process.

Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee.

VA may offer newly-appointed Federal employee’s credit for their job-related non-federal experience or active duty uniformed military service.

This credited service can be used in determining the rate at which they earn annual leave.

Such credit must be requested and approved prior to the appointment date and is not guaranteed.

Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities (i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities), and/or Disabled veterans with a compensable service-connected disability of 30% or more.

Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies.

To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy.

To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job.

Information about ICTAP and CTAP eligibility is on OPM’s Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion.

The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement.

Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

This job opportunity announcement may be used to fill additional vacancies.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

For more information on the “Who may apply” eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

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