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Union Gospel Mission of the Inland Northwest: Volunteer And Event Coordinator – Anna Ogden Hall / Crisis Shelter For Women & Children

Union Gospel Mission of the Inland Northwest

This is a Full-time position in Spokane, WA posted January 11, 2022.

Job Title: Volunteer and Event Coordinator Departments: AOH/ CSLocation: SpokaneReports To: Onsite Director & Development DirectorFLSA Status: Non-ExemptRange: 9 UGM considers every position one of ministry and a vital and valued part of our team.

Therefore, it is essential that all employees of UGM have a personal relationship with Jesus Christ and subscribe to our Statement of Faith and Core Values.

Additionally, employees must be willing to lead and/or participate in Bible study, prayer, devotions and sharing the Gospel.

SUMMARY OF POSITION: This individual oversees the Volunteer Department and special events for UGM’s Anna Ogden Hall and Women’s Crisis Shelter by recruiting, selecting, equipping and leading volunteers throughout each department within the ministry.

DUTIES & RESPONSIBILITIES:Key Result Area #1: Management of Volunteer DepartmentProvide monthly volunteer orientation class with tours of facility.Conduct volunteer interviews, background checks, volunteer references and spiritual assessments within a 2 week time period.Volunteer placement and name badges ordered upon completion of interview process.All volunteers will receive a departmental job description, general volunteer training for sign in, volunteer guidelines, and safety and emergency procedures.Complete 45 and 90 day volunteer assessment.Meet with department heads to assess volunteer needs.Ensure that conflict resolution is being used to resolve concerns involving volunteers and staff.Effectively utilize Volgistics volunteer management tool to record volunteer status.Ensures an annual Volunteer Appreciation night and acknowledges volunteer life events throughout each year.Update and maintain volunteer ministry monthly and yearly statistics.Provide and schedule Mentor Orientations and Core Volunteer trainings as needed.Provide all volunteers will pertinent communication through Volgistics keeping volunteers updated with events, trainings and meetings.Coordinate Community Service work groups and church groups, for seasonal, holiday and event needs.Provide support and assistance for AOH/WCS events and annual Gathering specified by Director of Women’s Ministries.Attend assigned monthly AOH/WCS and bi-monthly UGM staff meetings, as well as attendance at yearly UGM staff retreat.Participate in Development Meetings as assignedProvide monthly activity report to Director of Women’s Ministries and Director Ministry Advancement first of each month.Email and phone correspondence will occur within 24 hours.Community events impacting other departments will be approved prior to agreeing to participate in them.Participates in program components identified by director, such as one community meeting per month.SMART Goals and/or WIGS (wildly important goals) are being identified and achieved.Submits all UGM credit card receipts and invoices in a timely manner.Adhere to all HR and organizational policies and procedures.Other assigned duties are completed satisfactorily.

Key Result Area #2: Coordination of Special EventsConduct and supervise coordination for assigned in-house, resident, holiday, seasonal and training events.Provide and coordinate set up and tear down for each assigned event.Supervises the maintaining and organization of the hospitality closet.Assists with supporting awareness of UGM through events (Table talk, UGM Connect, the Annual Gathering and other assigned events).Attend event planning and debriefs as needed.Effectively oversee, utilize and train residents for special events.Provides Special Events and general activities with strong, sufficient and qualified volunteers.Submit BEO’s and collaborate with kitchen team regarding events that involve food in a timely manner.

Skills & QualificationsCommitted Christian, able and willing to model servant-leadership and interested in being part of a ministry for the poor, homeless, drug addicted and mentally ill.

Grounded in the Christian faith as a mature, active member of the body of Christ.

In accordance with Union Gospel Mission Statement of Purpose, Statement of Vision and Statement of Faith.Strong Interpersonal skills exercise compassion and discernment while modeling the teachings of Jesus Christ.As a unified team member, will honor the leadership, chain of command, and standards and ministry objectives of Union Gospel Mission.Follows UGM policy regarding addressing and resolving conflict amongst team members, volunteers, & residents.Knowand able to communicate and embrace UGM’s cultural Core Values and their indicators.

The Core Values are applied and observedComputer literate (Word, Excel, Outlook, Donor, Volgistics); able to complete documents, reports and accurately record information.

Willing to continue education as needed or required.Excellent communication skills: written, verbal and instructional.Be a self-starter who is able to complete work with minimal oversite.Able to work individually or part of a teamMust have a teachable spirit and the ability manage multiple emotional and task related variables, listen, and make sound decisions in alignment with UGM’s purpose.Minimum 3 years of sobriety, if in recovery.Insightful, trustworthy, honest, reliable, model appropriate boundaries, and strong work ethic.Valid Washington or Idaho driver’s license– required.Yearly TB clearance – required.Criminal background check clearance – required.

Working Conditions/ Physical Factors:Occasionally = 1%-33%; Frequently = 34%-66%; Continuously = 67%-100%Work is primarily indoors and may require climbing three flights of stairs, sitting, standing, bending, reaching, and going from building to building continuously.Requires ability to lift and /or move 10-25 lbs – frequently.Requires working with a diverse population, many of whom struggle with homelessness, addiction and mental illness – continuously.Requires a sustained level of high energy, stamina, and the ability to move about all of the facilities on a regular and ongoing basis – frequently.Requires the ability to hear, see, and speak clearly – continuously.

Equipment/ Tools Used:Computer (Word, Excel, Database, Outlook, Internet), Copier/printer, label maker Education/ Experience:2-year degree in applicable field of study, or equivalent years of experience.1-2 years of experience leading, training and working with volunteers.Experience coordinating events and functions.$18.72 $21.53

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